Privacy policy - Recruitment for Krawings GmbH
1. Information about the processing of personal data
Your data security is important to us, and we therefore take great care to ensure that your personal data is handled responsibly. Below you can read how Krawings GmbH (hereinafter “Company”, "we", "us" or "our") processes personal data about you when we act as data controller. You can also read about your rights in relation to our processing.
2. Company’s role as data controller
When you apply for a position with us, we receive and process a range of personal data about you, which we will use for the purposes described in this document. The information processed as part of the recruitment process is required for us to contact you and to determine whether you are the right candidate for the vacant position. Information provided to us will only be used to consider your application and in connection with subsequent employment. During the recruitment process, we will process general personal data about you, but we may also process sensitive personal data, information about your civil reg. No. and/or information about criminal acts.
Here you can read more about the information we process about you when you apply for a position with us. If you have any questions regarding our processing of your personal data, please contact us per E-Mailjoin@krawings.deor with the page ,,contact us''.
2.1. When we receive your application
In order to process your application, we will process the information appearing from your application, your CV and any enclosed documents. This typically includes the following information (the list is non-exhaustive): Name, address, date of birth, gender, phone number, email address, marital status, educational background, professional qualifications, career history, language qualifications and other relevant qualifications and written recommendations/references.
In general, we use Article 6(1)(b) and Article 6(1)(f) of the GDPR as the legal basis for processing, because we need to process this information in order to determine whether you are the right candidate for the position.
2.2. When we consider your application
We specifically consider each applicant's qualifications in relation to the open position. This is done manually. Once we have read the applications, we will select candidates for job interviews. The candidates that are not selected for an interview will be notified.
If we agree on a job offer, we will register your name, address, date of birth, phone number, email address, national identification number, marital status, education(s), professional qualifications, career history, language qualifications and other relevant qualifications and if you have provided it, written recommendations/references.
In general, our legal basis for processing is Article 6(1)(b), 6(1)(c) and 6(1)(f) of the GDPR. We may also, depending on the circumstances, use Article 6(1)(a) or Article (9)(2)(a).
For the processing of information about your national identification number we use national regulation, cf. Article 87 of the GDPR as the legal basis for processing.
Diversity at the Company: We can also register information about your gender and nationality. It is optional, whether you want to provide that information. We process such information in order to comply with our diversity policy. Our legal basis for processing is our legitimate interests in complying with diversity requirements and preserving a culture of diversity, cf. Article 6 (1)(f).
2.3. At job interviews
During the recruitment process, we conduct job interviews focusing on both your professional and your personal qualifications, the job content and our business as a workplace. We will make a note of some of the information disclosed during the interview(s) for the purpose of the final evaluation of the applicants for the position. We will only use relevant information when determining whether to offer you a job.
In general, we use Article 6(1)(b) and Article 6(1)(f) of the General Data Processing Regulation as the legal basis for processing. It is necessary for us to process such information in order to determine whether you are the right candidate for the position.
2.4. Information from social media
When recruiting for positions with us, it may be relevant to obtain additional information from the Internet, including social media, e.g. LinkedIn, Facebook, Instagram, Twitter, etc. We do that in order to determine if your profile suits our business and the specific position.
We use Article 6(1)(f) or Article 9(2)(e) of the General Data Protection Regulation as the legal basis for processing when we obtain information about applicants from social media. It is necessary for us to process such information in order to determine whether you are the right candidate for the position.
2.5. Personality tests
When recruiting for certain positions, you may be invited to take a personality analysis and/or a logical test. We will always consider whether it is relevant that you take such test in relation to the relevant position. The purpose of the test is to evaluate your qualifications as a potential employee and to consider whether your profile suits our business and the specific position. The test will never stand alone but will be part of the general basis for selecting the right person for the position.
The legal basis for processing is our legitimate interests in assessing whether you are the right candidate for the position, cf. Article 6(1)(f) of the General Data Protection Regulation. We may also, depending on the circumstances, use your consent, cf. Article 6(1)(a) and Article (9)(2)(a) of the General Data Protection Regulation. If so, you will be asked to give your consent before such test is made.
2.6. Work and residence permit
For employees with another citizenship than the country you apply for a job in, it is a requirement for the employment that the Company have a valid work and residence permit. In order to ensure this, we may ask for a copy of your passport in connection with the employment.
If your citizenship requires you to have a valid work and residence permit, or other necessary documents which legalize your stay and work legally in Europe, in order to work legally in the country, we will also request a copy of your work and residence permit from you. We will obtain it both when you are employed and when it is to be extended.
Our processing of information in connection with our checking of your work and residence permit is based on Article 6(1)(c) of the General Data Protection Regulation, as we are obliged to ensure that you have a valid work and residence permit.
2.7. Credit information
To the extent where you are to undertake a position of trust, including if you are to undertake a position as a manager with financial responsibility or accounting and bookkeeping tasks, we may obtain information about your credit rating from a credit rating agency. If, during the recruitment process, information is obtained about your credit rating, we will notify you separately.
The legal basis for processing is our legitimate interests in determining whether you are the right candidate for the position, cf. Article 6(1)(f) of the General Data Protection Regulation.
2.8. References
For some positions, it is necessary to obtain references from former employers. We do that in order to check that the information you have provided to us during the employment process is correct and true. If we obtain references from one or several of your former employers, we might register that we have talked with a referee.
If we want to obtain information about you from your current or former employer, we will ask for your consent before obtaining such information. If you do not give your consent, we will not obtain such information.
The legal basis for processing is your consent, cf. Article 6(1)(a) or Article 9(2)(a) of the General Data Protection Regulation.
3. Storage and erasure of information processed during the recruitment process
If you are not offered the position you applied for, we will delete any information registered about you within 6 months. The purpose of the storage is to document the recruitment process and the reason for not offering you the position. If you are employed with us, we will retain the information from the recruitment process as part of your employee portfolio during your employment in order to document your employment history. You will receive separate information in this regard in connection with your employment with us.
4. Storage for the purpose of recruitment at a later time (CV-database)
In certain situations, we would like to keep your application even though it has been turned down for the purpose of recruitment at a later time. If we want to keep your application, we will ask for your consent. We will keep your application for 6 months for this purpose. The legal basis for processing is your consent, cf. Article 6(1)(a) of the General Data Protection Regulation.
5. Recipients of your personal data
Company can transfer your personal data to other suppliers and/or service providers in connection with the normal operation of our business as well as to our group companies. Company can also transfer your personal information to a public authority in situations where we are specifically obliged to disclose your personal information pursuant to legislation and notification obligations to which we are subject.
In connection with your employment with us, other parties may process your personal data. It may for instance be necessary to disclose information about you to the following recipients.
We will not disclose your personal data to other recipients unless required. We try to limit the disclosure of personally identifiable information and thus the disclosure of information that can be attributed to you personally. Company also discloses your personal data to data processors. Our data processors only process your personal data for our purposes and under our instructions.
6. Transfer of personal data to countries outside the EU/EEA
In connection with our processing of your personal data we may transfer such information to countries outside the EU/EEA.
The data protection legislation in these countries may be less strict than the legislation applying in Germany and other parts of the EU/EEA. We only transfer personal data to third countries where the EU Commission has determined that the level of data protection is equivalent to the level of protection in the EU/EEA.
7. Retention period, data integrity and security
Your personal data will not be kept longer than necessary to fulfil the purposes for which it was collected. When your personal data is no longer needed, we will ensure that it is deleted in a secure manner. We have implemented security measures to ensure data protection for all personal data that we process. We conduct regular internal follow-ups on the adequacy of and compliance with policies and measures.
8. Your Rights
In accordance with applicable law, you have certain rights to your personal data, including the right to:
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Request a copy of the personal data that we process and details of how we use that information;
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Correct or update your personal data;
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Transmit your personal data in machine readable format to another party; and
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Erase your personal data, restrict or if consent is the basis for processing – to withdraw your consent (without affecting the lawfulness of processing based on consent before withdrawal of consent); provided, that this may not apply if there are other legal justifications to continue processing and we may need to retain certain personal data where required or permitted under applicable law.
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Object to the processing of your personal data on grounds relating to your particular situation. In this case, please provide us with information about your particular situation. After the assessment of the facts presented by you we will either stop processing your personal data or present you our compelling legitimate grounds for an ongoing processing;
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Request not to be subject to any automated decision making, including profiling (automatic decisions based on data processing by automatic means, for the purpose of assessing several personal aspects) which produce legal effects on you or affects you with similar significance.